1. A trip sign up sheet must be completed and turned in with full payment to the trip chairperson before each Mammoth trip. Other trips will be paid according to travel contracts.
2. Non-members are required to become OCSSC members prior to trip signup.
3. Full payment is required for all Mammoth trips to be placed on waiting list for trips that are full. A full refund will be given if the person can not be accommodated. On Mammoth trips, every effort will be made to add an additional condo if the waiting list consist of 6 or more people. The payment requirements for major trips when being placed on a waiting on a waiting list will be controlled by the Trip Chairperson and in accordance with the travel agency contracting the trip.
4. There will be a $20 charge for all returned checks to cover bank charges and handling fees.
5. Cancellation Policy:
A full refund will be made on Mammoth trips that are cancelled at least 30
days before the trip. Cancellation made less than 30 days before the scheduled
Mammoth trip will not be refunded. A full refund will be made if the
cancellation is made more than 7 days prior to the scheduled Mammoth trip and a
person is available on the waiting list to fill the cancellation. A $15 handling
fee will be charged for cancellations less than 7 days prior to the scheduled
Mammoth trip even if spot is filled.
The trip chairperson will handle filling vacancies created by cancellations. Vacancies will be filled on a first come, first serve basis.
Refunds on major trips are based on Travel Agency contracts for each specific trip. Cancellation refunds, which are within the guidelines of the contract, will be obtained from the Travel Agency that is contracting the trip. It is normal to expect some delay in this process.
Club members are encouraged to purchase supplemental trip insurance for all major out-of-state trips.
6. Transportation
The trip chairperson will facilitate ridesharing as much as possible for all
Mammoth trips. However, it is ultimately the responsibility of each member going
on Mammoth trips to secure their own transportation. The Trip Chairperson will
handle transportation for all major trips, when transportation is included.
Transportation to and from the airport before and after the trip is the member’s
responsibility.
All drivers must have a valid driver’s license.
All vehicles must have valid insurance.
Gas expense is to be shared equally.
7. Accommodations
Mammoth condos will have a maximum of 2 persons per room (unless agreed upon by occupants of the room prior to the trip).
Major trips may be either hotel rooms or condos. Consult the trip chairperson.
Request for roommates will be honored, as will condo assignment, when possible.